Final file formats
When submitting your final files for publication we require the following from authors:
1) A text file of the manuscript (doc, txt, rtf or tex), including the references, tables (including captions) and figure captions. Please remove any tracked changes from the text before submission. PDF files are not an accepted format for the "Main Document".
2) A separate electronic file of each figure (tiff, EPS or print-quality PDF preferred). The format should be produced directly from original creation package, or original software format and should meet our Figure criteria. Please note that PowerPoint files are not accepted.
3) Electronic supplementary material: this should be contained in a separate file from the main text and meet our ESM criteria. ESM files are NOT edited by the Royal Society and where possible, we request that multiple ESM files are combined into a single file (for example, where ESM files can be in Word or PDF format).
4) A media summary: a short non-technical summary (up to 100 words) of the key findings/importance of your manuscript. More information can be found below
Final files should be submitted via our Scholar One Manuscripts site under 'Manuscripts with Decisions', then 'Create a Revision'.Top
Licence to publish
Our policy is that the author retains copyright, but must provide us with a Licence to Publish. This agreement allows the authors to post their own postprint of the accepted article on an institutional or subject-based repository 12 months after publication. Authors participating in EXiS Open Choice will be able to post the final published version on repositories as soon as the article is published.
All authors must ensure that all necessary permissions have been obtained for reproducing any other copyright material, including permission to reproduce and publish electronically anywhere in the world.
Figures reproduced under copyright restrictions from another publication should carry a line of acknowledgement, as specified by the copyright holder.
In relation to the Preprint version only, the author is free to post it on web sites, including electronic preprint servers. When the definitive published version of the article is published the author must acknowledge it by placing the full bibliographic reference and URL of the relevant journal homepage close to the title of the article.Top
The Society's Press Office promotes articles that appear in our scientific journals through weekly lists of media summaries to journalists. Please note that like many publishers, the Royal Society employs a strict embargo policy whereby the reporting of a scientific article by the media is embargoed until a specific time. If you are approached by a journalist prior to publication, please contact the Society's press office.
A good idea is to alert your institution's press office to the fact you are having an article to be published as, given enough advance warning, they may want to produce a press release to coincide with the weekly list from the Society's press office. Closer to the time of publication, the Society's press office will contact you to confirm the online publication date for your paper, to provide additional information on the Society's embargo policy and to give you advance warning of when you may expect to receive calls from journalists.
The media abstract should be no more than 100 words and aim to outline, to a lay audience, your research and any relevant findings. If possible try to highlight why the research is important, i.e. does your research discover something new? Does it change perceptions or previous understanding? If possible, try to link your research with to examples or analogies as this enables journalists to understand and relate to your work. Please avoid using excessive jargon or statistics, unless absolutely necessary.
It is very important to ensure that your user details are up to date (institution, email and telephone number). This information will be provided to journalists wishing to promote your paper, so please ensure it is updated while uploading your revisions. If you have any questions, please contact the Royal Society press office.
You are encouraged to submit an image for possible use on the cover of Proceedings B, on the Proceedings B website, and on our Press site for media promotion of your paper. Please ensure that you obtain all relevant copyright permissions before submitting the image to us. You can upload any potential images as a 'Cover Image' when submitting your revised files. The cover image would need to be approximately 200 mm wide by 200 mm high and with a resolution of at least 300 dpi. When submitting images for consideration please include a short caption with details of who the image should be attributed to.Top